WHAT SHOULD BE ON THE RECORDS OF NOTARY ACTIONS?

For four notarial actions, the rules of audio and video recordings as well as the storage of such electronic files are established. Recall that audio and video notarial actions are required in the following cases:

• with notarization of wills;

• when performing notarial acts outside the notary office building;

• upon signing a transaction, application or other document by another citizen on instructions and in the presence of a person who, due to physical disabilities, illness, illiteracy or for other reasons, cannot do it himself;

• when due to physical defects of the person applying (absence of fingers, loss of patterns on fingers and others) there is no possibility to scan fingerprints on a special device.

The adopted document established the rules of audio and video. In particular, the notary and the participants of the notarial action must be fully sealed. The notary should clarify aloud to the parties what kind of notarial act is performed, its content and meaning. On the record, the parties must fully familiarize themselves with the content of the document and declare that its content is consistent with their actual intentions. You also need to reflect the process of signing and scanning of fingerprints in the automated information system "Notary" (hereinafter - the System).

The audio and video file is assigned a name in accordance with the registry number generated by the System. It is stored on electronic data carriers. By the end of the year, copies of audio and video files are recorded on DVDs and stored in a metal cabinet or a notary's safe in a separate package.

If the notary is dismissed or transferred to another job, the files stored on DVDs are transferred according to the act to the newly appointed or replacement notary with a preliminary check of the files.

Samir Latypov.

Source: NORMA